Navigate to the Breakout Room option on the Meeting tab and verify that the setting is enabled. ![]() In the navigation menu, click Settings.If this happens you will need to wait until all your students have joined the meeting, and then you will need to select Breakout Rooms again, select the Recreate button and select recover to pre-assigned breakout rooms. Doing so will cause your pre-assigned breakout rooms to break. During the meeting: Do not click the breakout rooms button until all your students have joined the Zoom meeting.In order for BreakOut Rooms to work efficiently participants must login to Zoom with their SU username and password by going to or following the instructions here.This allows them, for instance, to be added to a breakout room directly through the interface, and not through a csv file in the future. (This occurs because we have set Zoom to add any accounts associated with a address to be added to our account. This is expected and they should accept the message and proceed to log in. Requiring this may cause some participants to see a message that their account has been “claimed” by St. Olaf email address will assure that they are logged in with the email address that corresponds to the one you entered in the pre-assigned Breakout Rooms list. Requiring participants to be authenticated AND using the Zoom account corresponding to their St. Note that if participants join the meeting after breakout rooms have been opened, they will NOT be added to their pre-assigned room, though you can manually add them to rooms at this point. Select Open All Rooms to send participants to pre-assigned breakout rooms.If you have participants join the meeting after this window has been opened and you don't see them listed in their pre-assigned rooms, select Recreate > Recover to pre-assigned rooms and this should grab the newly-entered participants and sort them into the proper room.Note: It is necessary to wait until all participants have joined the meeting before you're able to have Zoom recognize the pre-assigned participants. The Breakout Rooms window will open with pre-assigned breakout rooms and participants listed.Click on the Breakout Rooms option in the Zoom menu bar.In the drop-down list that appears, choose Sign in to Olaf Zoom.Under Meeting Options, select Only authenticated users can join.After creating Breakout Rooms, edit or continue editing the meeting. ![]() Clicking on a room will show the email addresses of the assigned participantsĮnsuring Students are Added to Breakout RoomsĪfter creating the Breakout Rooms, it is necessary to alter a few meeting settings to assure that students enter the meeting with the proper credentials and are added to the rooms. Zoom will verify your file and display the created rooms.Drag and drop the newly-created file to the pop-up window in Zoom (or click on “browse to choose file” and select it to upload the file).Enter the email address and assigned room name for each participant and save the file (as a.Open the downloaded CSV file (in Excel, or Google Sheets). ![]() ![]()
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